How to keep track of what to purchase for the office…or what to purchase in the first place? Simple steps
No two offices are identical, but they all have one thing in common – they need supplies. From paperclips to photocopiers the list of office supplies you need can be overwhelming. Creating a stock list takes some time but should save you time in the long run.
Make a list
The first thing to do is make a list of the essentials – perhaps in a spreadsheet. If you are equipping an office from scratch you will have to use a bit of common-sense and guesswork to populate your list. If you are creating an inventory of an existing office it will be easier as you can simply list everything that is currently in use. Make sure you include consumable parts – for example you will need a printer and ink or toner and paper.
Make it exhaustive
Ensure you note down the specifics of each item. Paper isn’t just paper – it’s a ream of 80gsm A4 printer paper and printer ink will be specific to the make and model of printer. If there is a reorder code then note that down too. This will save you time looking up the details when you need more.
Keep it up-to-date
Finally, the hardest part is ensuring that your list remains current. When new orders arrive make sure to reconcile your inventory. And if your staff don’t remember to let you know when supplies are getting low you will have to schedule regular stock checks.
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Paul Strachan M. 07793 447961 T. 01307 460667 E. email@example.com