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Manage your “Grey Fleet”

By 28th September 2016February 15th, 2022No Comments



Posted by:
Gillian Gibbon

Grey fleet drivers are employees that drive their own cars for business. Having grey fleet drivers can be more beneficial where users do not have high business mileage, but these drivers can sometimes be hard to manage in respect of mileage, accident management and vehicle maintenance.

Why should you take a look at how you manage your grey fleet?

Firstly, Health and Safety:

  • 1 in 3 road crashes involves a vehicle being driven for work, resulting in 200 work-related deaths or serious injuries per week.
  • 34% of organisations admitted in a recent survey that they do not have basic procedures for checking the driving licences and insurance of grey fleet drivers.
  • Both management and employees can be prosecuted for road traffic crashes involving work- related journeys, even when the driver is using their own vehicle.
  • Under HSE regulations, there is a requirement for any organisation employing five or more people to have a written policy statement on health and safety and this should cover work- related road safety.
  • In the case of a work- related road accident, organisations will need to provide evidence that they have taken “reasonably practicable” steps to manage their duty of care.
  • The Corporate Manslaughter and Corporate Homicide Act created a new offence where death is caused by a gross breach of duty of care by senior management.
  • Where steps are taken to manage duty of care related to driving at work, benefits include reduced downtime, improved safety culture and better public image.

Secondly, Financial:

  • Often grey fleet may not be the most cost effective method of transport available.
  • Sometimes mileage rates paid act as an incentive to use their own vehicles.
  • Effective journey planning may not be undertaken- grey fleet is easy for the employee but may cost more
  • Financial benefits having tackled grey fleet include improved business performance, lower insurance premiums, fewer repairs, reduced staff replacement costs and lower sick pay.