Costs and Sectors : Business Supplies & Services
Top Tips for Business Supplies & Services
Check your bills
Do you check that your bills are correct? Pay attention to your non-core costs. Do you check for overcharges and unusual volume of usage? How do you know that printer ink cartridges aren’t going ‘missing’?
Have a clear understanding of what is being used
Understand what your non-core costs are. Ask yourself the question, Could I give a stationery supplier a detailed breakdown of the products that I purchase?
Less is more
Perhaps the most valuable tip and one that should be instilled in staff across the oganisation. Simple solutions include:
Change paper weight
Changing paper weight can significantly reduce overall paper consumption – moving from 100gsm to 80gsm is a 20% reduction.
- Promotion of paperless office. Don’t print e-mails
- Encourage two-sided copying and printing
- Replace expensive bottled water with water coolers
- BYO mugs and glasses and cut back on the expense of recyclable cups
Recycling is a really quick win. Promote its benefits across the organisation. Provide recycling bins and choose minimally packed products.
Adopt a cost management culture
Appoint a cost management champion or set-up a team. Create a company policy for buying standards.
Beware the ‘F’ Word
‘Free’ never means free, it just means you will be subject to a different way of paying. ‘Free’ products and loss leaders may be subject to sudden and unexpected price changes
The Devil is in the detail
Read and understand the Ts &Cs, even though items may seem relatively inexpensive and incidental. You should still understand contract lengths, termination procedures and automatic rollovers.